VFR Board Meeting Minutes 8.6.08
7-9 PM Media Education Foundation Meeting Room
In attendance: Mo Ringey (Clerk), Strong Oak, Matt Dineen, Fidel Hidalgo, Bob Gardner, Dana Prescott, Tony Shannon (who wins for “Most Flourish-ey Signature” in signing the attendance sheet) Absent with excuse: Bushi Harvey. Absent with excuse and as of yet not present at a meeting: Michelle Marchese
BIRTHDAY PARTY/LOOK PARK REFLECTIONS
7:00 PM A moment of silence was held for the now-postponed Look Park Fundraising event. Dana Prescott donated a stunning pictorial Florence sweatshirt from 1993 with a mini-map of Florence including buildings and shrubbery. It was decided that it matched Tony Shannon’s flourish-ey hair best and so it was awarded to him for outstanding contributions to VFR.
7:03 PM It was observed that the clock in the meeting room is missing.
7:03:47 PM Happy Birthday to us tomorrow (August 7) when we turn three years old. No songs were actually sung. It was decided that we should make PSAs announcing our birthday and perhaps ask for birthday presents in the way of donations. Said PSAs will run for a month. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
UNDERWRITING
7:17 PM River Valley Market has not yet paid for underwriting mentions to date or returned phone calls. Matt Dineen will call and try to set up a meeting.
NEWSLETTER
7:21 PM The newsletter progress is again delayed because it is being completed by a one person committee of Matt Dineen et al. Matt would like volunteers to assist in collecting events to be included in the newsletter. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
PUBLICITY DRIVE
7:22 PM We will begin trying to reach area colleges and universities by distributing pamphlets, tabling with pamphlets and etc. We will contact area newspapers and suggest radio program listings such as are currently run for television listings. Matt would like to organize a highly organized publicity drive and will need volunteers to assist in this worthy endeavor. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
7:32 PM Moving right along. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
LOCK CHANGE
7:37 PM On October 1, 2008 the locks will again be changed. Programmers will have to contact their liaisons to get the new code. It is hoped that this will reinforce that programmers have liaisons and that they are people and have contact information and that they have knowledge that all programmers can use such as the new code which enables programmers to get into the studio in a crime-free manner. At this time perhaps the liaisons can remind programmers that the deal is that they get to have committed radio time in return for 2 hours monthly of volunteer hours plus attendance at one meeting per month. Programmers should be advised that they have to contact their liaisons to get the new code. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
VOLUNTEER STUFF
7:40 PM It seems that not all programmers are signed up for volunteer tasks and we will continue to try to contact said programmers. We will soon have new tracking software so volunteers can input all hours and tasks and this will be implemented by next week. Liaisons should contact their collective members to make them aware of this new software. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
A programmer who has not yet helped the station in any way and whose name seems to have the initials G and B was heard on more than one occasion very critically criticizing the state of the radio station on the air in a not very happy or pro-VFR manner. No matter of recourse was suggested. It is my clerkly suggestion that we present said person with a broom. Sweetly, of course.
STUDIO RENT
7:58 PM Our rent is going up by $12/monthly beginning October 1 with our new lease. It was agreed that we should pay this increase in a dignified and sincerely compliant manner.
PLEDGE DRIVE
8:00 PM The on air pledge drive will be September 8 – 14. All programmers are encouraged to use their shows that week to help support the station by encouraging listeners repeatedly throughout their shows to donate a dollar or so.
Programmers who pre-record their shows are encouraged to take advantage of recent breakthroughs in technology that will allow them to do the same for their pre-recorded shows which will air that week so as to help collect money to be used for rent which will enable them to have a place to broadcast their pre-recorded shows. Pre-recorded shows that air on multiple stations are encouraged to use a new function called, “Save as” which will allow them to save a second copy of their show and add plugs for donations to pay rent to keep the station going to play their shows on. It is my clerkly observation that excuses are passé while action can cause one to win the lottery and keep their time slots.
PROGRAMMING COMMITTEE COORDINATOR POSITION
8: (notes are illegible) PM We need two of the positions above (with the many letters in them) and it was asked if anyone present had any ideas. A moment of silence followed. Then Strong Oak graciously volunteered. In two weeks there will be a vote. Others are encouraged to volunteer as well. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
BOARD NOMINATION COMMITTEE
8:18 PM It was noted that we will need said committee for the October election and people should be submitting ideas for positive choices for Board Members who will go to meetings.
AUTOMATION
8:27 PM This somehow became a discussion about our Bulk Mailing Rate license and it was merrily agreed to renew this for another full year.
8:34 PM The meeting ended and we put away the folding chairs. This perhaps could be done by a programmer who is not currently fulfilling their volunteer hour requirements, of which there are many.
Tags: Board of Directors, Latest Station News, Meetings, Minutes, vfr
Mo, I love yer minutes!